In-person board meetings provide more dataroom software opportunities for natural conversation and non-verbal cues that aren’t easily replicated in a virtual space. With a little planning and effort, nonprofits can maintain efficient meeting dynamics even when switching to an online format.
Implementing best practices that have been proven to work makes it possible for virtual board meetings to be just as effective as in-person sessions. To ensure that your meetings are productive and engaging be sure to consider the following guidelines:
Comprehensive Preparation
Virtual meetings require more thorough preparation than in-person meetings. Before the meeting, directors should receive an agenda with clearly defined topics for discussion as well as time limits for each. This will allow them to study any information needed and prepare questions or ideas prior to the meeting.
Share Meeting Materials Early
It’s easy for people to lose their focus in a virtual conference when you’re able to check your the internet or social media. Make it a point to distribute all necessary meeting materials, information and documents at the very least one week before the session. This will help participants avoid getting bored during meetings and allow them more time to take part in discussions and make decisions.
Utilize a virtual board management software platform, such as OnBoard to provide your board members with access to all the required items and resources ahead of the meeting. By doing so you can avoid common distractions caused by connectivity issues and technical issues that can derail or delay meetings. To help avoid these issues you should have your board management software company test all links and equipment for every participant prior to the start of the meeting.