The quality of your board’s meeting is dependent on the amount of work members complete prior to each meeting. If participants make the effort to prepare and prepare, they can make online meetings more productive and efficient. A well-prepared team is also more likely to stick to the agenda and ensure that they do not get distracted by a tangent.

It is essential to clearly communicate to remote board members what they are expected to virtual data room: redefining M&A security do in meetings. For example, it’s best to remind participants to mute themselves and only speak when they’re asked to speak. This will prevent people from arguing with one another or leaving the conference without feeling heard. Before starting a meeting the convenor should inquire of participants if they have any technological issues they require assistance with.

It’s also beneficial to include the rules for virtual meetings in board member orientation materials to ensure that everyone has thorough understanding of what’s expected of them prior to, during, and following the meeting. It is important, for instance to provide the agenda prior to the meeting and then follow up with the attendees in the morning or day prior to to confirm the details. You can also give the Zoom or meeting link to attendees again and remind them of any other preferences that you may have (such as asking them to listen to the meeting from a quiet space to reduce distractions). It is recommended to include a placeholder for an executive session to each item on the agenda, and add it at the beginning of the meeting to avoid confusion.